The Association of Serviced Apartment Providers (‘the Association’, ‘the ASAP’, ‘ASAP’) recognises that privacy is an important concept in internet usage and is therefore committed to ensuring that the privacy of our users and members is protected.

You can keep up to date with any changes to The Association of Serviced Apartment Providers privacy policy by checking this page.

Collection and Usage of Data

The Association of Serviced Apartment Providers collects usage statistics through our access log.  This provides us with such details as visitor domain names, the time of visits, web browser, length of visit, IP address and referring domains. This information is used solely for the purpose of developing the business of The Association of Serviced Apartment Providers.

The Association of Serviced Apartment Providers also uses forms to take customer enquiries. The information gathered from our forms is relevant only to the purpose of that form. This information is only used so that The Association of Serviced Apartment Providers can answer customer queries.

The information gathered by The Association of Serviced Apartment Providers will only be made available to those of our employees who need to see it in connection with the purpose for which you have provided the information. We will not pass your personal data to other organisations or individuals without your express consent.

The Association of Serviced Apartment Providers is registered under the Data Protection Act and under this registration are able to process information in the ways detailed below:

Reasons/purposes for processing information

We process personal information to enable us to provide our services as a trade association which includes administering membership records, promoting our services, maintaining our accounts and records and supporting and managing our employees. We also process personal information in the course of selling, hiring or exchanging it.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This information may include:

  • personal details
  • family, lifestyle and social circumstances
  • goods and services
  • membership details
  • details of complaints
  • financial details
  • education and employment details

We also process sensitive classes of information that may include:

  • physical or mental health details
  • racial or ethnic origin
  • trade union membership
  • religious or other beliefs of a similar nature

Who the information is processed about

We process personal information about:

  • members and supporters
  • employees
  • customers and clients
  • professional advisers and consultants
  • complainants and enquirers
  • suppliers
  • donors and lenders

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:

  • current, past and prospective employers
  • educators and examining bodies
  • suppliers and service providers
  • financial organisations
  • central government
  • shareholders
  • traders in personal data
  • employment and recruitment agencies
  • credit reference agencies
  • debt collection agencies
  • family, associates and representatives of the person whose personal data we are processing

Personal information is also processed in order to undertake research. For this reason the information processed may include name, contact details, family details, lifestyle and social circumstances, financial details, good and services. The sensitive types of information may include physical or mental health details, racial or ethnic origin and religious or other beliefs. This information is about survey respondents. Where necessary or required this information may be shared with customers and clients, agents, service providers, survey and research organisation


Use of The Association of Serviced Apartment Providers website indicates that you are willing to accept the content of this privacy policy. Sites that are linked to and from The Association of Serviced Apartment Providers may have their own privacy policy and these should be checked on arriving at another site from The Association of Serviced Apartment Providers.

The Association of Serviced Apartment Providers can accept no responsibility for the privacy policies of these other sites and recommends users should always check the privacy policy of a site they visit.


We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.

In addition we reserve the right to modify the information held on this web site without notice, and whilst we are willing to amend details on request by the original supplier of such details we provide no guarantees of how long it may take to effect such changes.


All steps have been taken to ensure that the information published on this site is as accurate as possible. The providers or our agents cannot accept responsibility for any errors, omissions or inaccuracies or for any consequence arising as a result, to either those that choose to advertise here or those that use any of the services provided on this site or via ASAP membership.

Unless clearly stated, any opinions, recommendations, information or advice that appear on this site are not necessarily those of the providers of this site, and caution should be exercised before acting upon any opinions, recommendations, information or advice.

This site also contains links to other web sites which are completely independent of this web site and we make no representation or warranty as to the accuracy, completeness or authenticity of any opinions, recommendations, information or advice contained in any such linked web site. Furthermore, we do not endorse the opinions of third parties expressed on any web sites linked to.

Links to another web site, or introductions by way of the provision of an address or other contact details shall not be construed as an endorsement by us of that web site, individual or organization, or of the products or services described therein unless expressly stated on this site.

Wholesale reproduction of this site or any information contained within it is expressly forbidden. A limited amount of false information may deliberately appear on this site, to enable the providers to identify and protect by taking appropriate legal action, their intellectual property and any copyrights and trademarks that may exist.

Our liability

The providers or our agents cannot accept responsibility for any loss, injury or damage sustained as a result of using any of the services provided on this web site, or by referrals to any other individual/organisation that appear on this web-site, whether financial, material, physical or mental.

The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, and third parties connected to us hereby expressly exclude:

  • All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.
  • Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for:
    • loss of income or revenue;
    • loss of business;
    • loss of profits or contracts;
    • loss of anticipated savings;
    • loss of data;
    • loss of goodwill;
    • wasted management or office time; and

for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable, provided that this condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Viruses, hacking and other offences

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Jurisdiction and applicable law

The English courts will have non-exclusive jurisdiction over any claim arising from, or related to, a visit to our site.

These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.